Minutes 15/10/17

Date: 10/15/2017

Minute-Taker: Marion Magrangeas

Facilitator: Marion Magrangeas

Attendees: Sami, Vicki, Georgie, Emmanuel, Annette, Marion, Marta, Hugo

Discussion: AGENDA POINTS

-outreach and accessibility
-finances
-changes to the format of the meetings

OUTREACH AND ACCESSIBILITY
Main idea of the working group is to make the space more accessible physically and culturally
-reach out to the local communities with a variety of flyers that will be translated in diff. languages ('1st day at deptford cinema'/'general outreach) + printed guideline manual
IDEA in progress: organising free programming workshops in local schools/library/theatre
-chairlift/hearing loop (details of the progression of the project will be posted on Loomio in the section 'Accessibility & Health and Safety)

.The Accessibility and Health & Safety group needs to meet with the finance group. 

OUTREACH
-Vicki will follow up with her contacts at university (Sussex/ Goldsmiths) + London Mayor's Office
-Research regular local sponsors

CHANGES TO THE FORMAT OF THE MEETINGS
Suggestion: Make the 11am on Sundays dedicated to welcoming volunteers / workshops about how different groups function; 1 volunteer of each group should attend and lead the relevant workshop.
Have 1 general meeting a month attended by at least one representative of each group.
Have regular meetings organised by the different groups / among groups when necessary.

WEBSITE UPDATE:
The list of different working groups should be displayed on the website for everyone to see, not just in the volunteer section. 

Question: Are we still in contact with Picturehouse? 

FINANCE/ ACCOUNTING GROUP
More transparency
Make a document of all profits/expenditures and make it readily available in paper and online to enable strategy making (Vicki)

COLLABORATION ACCESSIBILITY AND H&S + FINANCE GROUP

Marta is currently paying for the zines herself, we agreed she should be allowed to refund herself with the general donations made to the cinema in the donations' box and will of course keep record of the costs in the iZettle app.

Groups Split Into: Didn't break out

Feedback and Tasks: AGENDA POINTS

-outreach and accessibility
-finances
-changes to the format of the meetings

OUTREACH AND ACCESSIBILITY
Main idea of the working group is to make the space more accessible physically and culturally
-reach out to the local communities with a variety of flyers that will be translated in diff. languages ('1st day at deptford cinema'/'general outreach) + printed guideline manual
IDEA in progress: organising free programming workshops in local schools/library/theatre
-chairlift/hearing loop (details of the progression of the project will be posted on Loomio in the section 'Accessibility & Health and Safety)

.The Accessibility and Health & Safety group needs to meet with the finance group. 

OUTREACH
-Vicki will follow up with her contacts at university (Sussex/ Goldsmiths) + London Mayor's Office
-Research regular local sponsors

CHANGES TO THE FORMAT OF THE MEETINGS
Suggestion: Make the 11am on Sundays dedicated to welcoming volunteers / workshops about how different groups function; 1 volunteer of each group should attend and lead the relevant workshop.
Have 1 general meeting a month attended by at least one representative of each group.
Have regular meetings organised by the different groups / among groups when necessary.
PLEASE GIVE FEEDBACK

WEBSITE UPDATE:
The list of different working groups should be displayed on the website for everyone to see, not just in the volunteer section. 

Question: Are we still in contact with Picturehouse? 

FINANCE/ ACCOUNTING GROUP
More transparency
Make a document of all profits/expenditures and make it readily available in paper and online to enable strategy making (Vicki)

COLLABORATION ACCESSIBILITY AND H&S + FINANCE GROUP

MAKE CUSTOMERS/VOLUNTEER FEEDBACK FORMS in paper+ online (good for strategy, necessary for funding/grants) (Hugo, Vicki) 

Marta is currently paying for the zines herself. We agreed she should be allowed to use the general donations made to the cinema in the donations' box and while keeping receipts / record of the costs in the iZettle app.

Sam Taylor